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Workflows

Annual review packs, generated automatically

Compliant annual review packs, generated and dispatched automatically.

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Northwood WealthReviewsEleanor Whitfield
Eleanor Whitfield
Annual review · balanced portfolio · due in 3 days
Portfolio value£1.24m
12-month return+8.2%
Last review12 mo ago
3 of 6 steps done
Review steps
Gather client updates
Latest circumstances confirmed via secure form
Done
Pull valuations
Custodian and platform feeds · 6 accounts
Done
Reconcile holdings
2 breaks found, queued for you below
Done
Check fee integrity
Ongoing charges verified · 1 flagged below
Done
Performance summary
Up 8.2% over 12 months, ahead of benchmark
Done
Assess suitability and risk
Balanced, unchanged since last review
Done
Build review pack
Otto assembling to the house template
Running
!
Adviser sign-off
Review pack ready for your approval
Needs you
Client meeting
Scheduled today at 2:00pm · video call
Queued
Dispatch outcome and update records
Sends on sign-off · CRM and platforms updated
Queued
Conflicts to remediate2
Holding mismatch
Global Equity fund units differ between custodian and platform by 142 units.
Fee not applied
Ongoing adviser charge missing on the GIA for the last quarter.
Upcoming meeting
Review meeting
Today, 2:00pm · Video call
In 25 min
EWJRYO
You, Eleanor and James R.
Notes3
JR
James R.2d ago
Client wants to discuss increasing pension contributions before tax year end.
O
Otto1d ago
Capacity for loss unchanged since last review; risk profile still balanced.
Activity
OOtto assembled the review pack18m ago
PSPriya S. reviewed the performance summary1h ago
OOtto reconciled holdings, flagged 2 breaks2h ago
JRJames R. was assigned as reviewerYesterday

Review season without the operational drag.

Review season without the crunch

Packs are assembled before an adviser ever opens the file.

Consistent to your house standard

Every pack uses the same template, disclosures, and sign-off sections.

Audit trail closes itself

Delivery is logged and recorded against the client automatically.

Data pulled from every source

Valuations, transactions, and risk profiles gathered without manual entry.

Compliant by construction

The right disclosures and regulatory references are built into every pack.

Data gathered from every source automatically

Otto pulls portfolio valuations, transaction history, risk profile, and suitability data from connected platforms. Review packs are populated before an adviser opens the file.

Connected systems
Intelliflo
Portfolios and valuations
Iress
Transaction history
Custodian feed
Holdings
CRM
Client records
Annual review pack
Eleanor Whitfield
House standard
Cover and summary
Cover letter and contents
Ready
Portfolio performance
12-month return and benchmarks
Ready
Suitability reassessment
Risk profile and objectives reviewed
Ready
Costs and charges
Platform, fund and adviser fees
Ready
Regulatory references
Disclosures included automatically
Ready

Packs generated to your house standard

Every review document is produced to a consistent template, with the right disclosures, sign-off sections, and regulatory references included automatically. No manual formatting, no version inconsistency.

Sign-off and dispatch without the back-and-forth

Advisers review and approve in one step. Otto handles client dispatch, records confirmation of delivery, and logs the completed review against the client record. The audit trail closes itself.

ActivitySubscribedJPO
OOtto assembled the annual review pack · 2d ago
OOtto reconciled 6 accounts, flagged 2 breaks · 2d ago
JPJames Patel approved the suitability report · 1d ago
Otto dispatched the pack to the client portal · 1d ago
Delivery confirmed by the client · 4h ago
OOtto logged sign-off to the client record · 4h ago

Work that took days now takes hours.

The same result, every time, across every firm running on Otto. These are not projections. This is what Otto delivers in practice.

0.0%

Less time per workflow

Average reduction in end-to-end workflow time across Otto-managed processes.

0+

Workflows automated

Deployed across adviser, compliance, and operations teams.

£0bn

Assets under management

Across firms running their operations on Otto today.

Built for regulated,
enterprise environments.

Otto is designed to meet the security and data protection expectations of enterprise wealth management firms. Controls and certifications are foundational, not additive.

Explore Security →

ISO 27001

Certified against the international standard for information security management, covering risk assessment, access controls, and continual improvement across the business.

SOC II

Independently audited for security, availability, and confidentiality, with controls evidenced on an ongoing basis rather than at a single point in time.

GDPR

Built for full compliance with EU data protection law. Data minimisation, residency, and the right to erasure are handled by design, not bolted on.

The operating layer for wealth management.

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